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Association / Society


The Statutes of African Association of Veterinary Anatomists (African AVA)

I. NAME: African  Association of Veterinary Anatomists (abbreviation: African AVA)

 

II. SEAT: The legal seat of African AVA is where the General Secretariat is located in Fac.

                 Vet. Med. Sadat City, Menoufyia University

 

III. AIMS:

African AVA is the African-regional branch of the World Association of Veterinary Anatomists (WAVA). To promote through international co-operation African Congresses on Veterinary Anatomy, Histology and Cytology for the purpose of reviewing scientific, technical and educational problems in Veterinary Anatomical, Histological, Cytological and Molecular Sciences, and to develop other relevant activities in the interest of Veterinary Anatomy, Histology, Cytology and Molecular-biology.

 

IV. MEMBERSHIP:

 

Membership shall consist of WAVA. Additionally, persons recommended by WAVA member are also included.

 

V. ORGANIZATION:

 

    The offices of African AVA are:

 

(1) Council

a)

Membership:

 

 

The Council shall consist of the President; adequate number of Vice-Presidents, the Secretary-general, the Treasurer and the Auditor (the immediate past-President) are represented from each Member Association.

b)

Duties:

The duties of the Council shall be to admit new Membership, to select the President, the Vice-Presidents, the Secretary-general and the Treasurer, none of whom is required to be member of the Council. The Council will meet during the course of an African Congress. The Council shall be responsible for approving membership dues and disbursement of funds. It shall solicit invitations to host African Congresses and select from prospects the country to organize each meeting. It shall deliberate and stipulate the by-laws of the Federation. Decisions of the Council shall be taken by simple majority.

 

(2) Executive Board:

The President, the Vice-Presidents, the Secretary-general and the Treasurer shall act as an Executive Board. The Auditor (the immediate past-President) is part of it in an advisory capacity, without voting rights. The duties of the Executive Board shall be established in the by-laws.

 

(3) President:

Subject to Council approval the President shall be the nominee of the Association or Society of the country or region that is selected to organize the next African Congress. The President shall serve for a period from the end of one African Congress to the end of the next. The President shall preside over the meetings of the Council and, as directed by the actions of that body, supervise the activities of the Secretary-general. The President shall represent African AVA as official spokesman and acts as President of the African Congresses.

 

(4) Vice-Presidents:

The Vice-Presidents shall be elected by the Council members to serve for a period from the end of one African Congress to the end of the next. Adequate number of the Vice-Presidents will be determined by the President. The Vice-Presidents shall be determined by the Council, and the Vice-Presidents shall act in the capacities of the President when the President is unable to serve.

 

(5) Secretary-general:

The Secretary-general will be determined by the President. The duties of the Secretary-general shall be established in the by-laws.

 

(6) Treasurer:

The Treasurer will be determined by the President. The duties of the Treasurer shall be established in the by-laws.

 

(7) Auditor:

The Auditor is the immediate past-President and advice for the Council and the Executive board members. The Auditor shall audit the accounts of African AVA. The duties of the Auditor shall be established in the by-laws.

 

VI. FINANCES:

 

(1)

Each Member of African AVA shall be a member of WAVA and pay a membership fee to the WAVA.

 

(2)

No additional membership fee will be demanded. However, when additional membership fees should be necessary, it shall be discussed by Executive Board members and then determined by the Council.

 

VII. WORK OF AFRICAN AVA:

 

(1)

African AVA shall arrange for the African Congress on Veterinary Anatomical, Histological, Cytological and Molecular Sciences to be held once every 2 years and encourage the participation by scientists and technical workers in the field of Veterinary Anatomical, Histological, and Cytological Molecular Sciences in the Congress. African AVA shall select a host Member Country to organize a Congress in accordance with the requirements for developing the African Congress and collaborate with it in the Congress preparation.

 

(2)

African AVA shall advise and nominate membership of organizing groups, symposia, or other functions when invited by appropriate organizations, if Council considers it can contribute usefully by doing so.

 

(3)

African AVA shall facilitate the interchange of information among Member Associations on activities and function of common interest. This may include information concerning office bearers in Member Associations, honors conferred on members of Member Associations, and other matters of common interest.

 

(4)

African AVA shall publish scientific journal to encourage African scientists in the field of Veterinary Anatomical, Histological, and Cytological Molecular Sciences.

 

VIII. COLLABORATION WITH OTHER INTERNATIONAL ORGANIZATIONS:

African AVA shall collaborate closely with regional, national and international organizations having similar field of activity.

 

IX. REVISION OF STATUTE AND DISSOLUTION OF AFRICAN AVA:

The Council shall have the right to revise the Statute of African AVA and to declare its dissolution by a two-thirds majority vote. Member Countries may withdraw membership at their discretion.

 

Laws For Conduct Of Councilís Businesses

 

I. COUNCIL

 

1.

Ordinary meetings of Council will be held in association with African Congresses. All other meetings shall be designated extraordinary.

 

2.

At each ordinary meeting the Council shall:

 

(a)

Receive a report from the President concerning the activities of the African AVA since the last meeting.

 

(b)

Receive a statement of the accounts from the Secretary-general for adoption.

 

(c)

Receive offers to host the next African Congress, select a host from among the offers and decide the date of the Congress.

 

(d)

Receive from Member Associations the designation for membership of the Council.

 

(e)

Determine the budget for the ensuing period between Congresses.

 

(f)

Consider other matters which may seem appropriate.

 

3.

The Council may be summoned to an extraordinary meeting by decision of the Executive Board or by the request of one third of the Council Members.

 

4.

A postal vote may be used by the Council to decide on issues, at the request of the Executive Board or of one third of its Members. The issue that requires decision should be distributed among Members, who will have 60 days to send their vote.

 

5.

The presence of at least one half of the Council Members is necessary for taking valid decisions.

 

6.

The decisions of the Council shall be adopted by simple majority vote of the Members present.

 

7.

The President of African AVA shall preside over the meeting of the Council, voting only in case of a tie.

 

8.

The Secretary-general and the Treasurer of African AVA shall act as secretary and treasurer, respectively, of the meeting of the Council, but shall not have the right to vote.

 

II. EXECUTIVE BOARD

 

1.

The President and some Vice-Presidents (as voting members), and the Secretary-general, the Treasurer and the Auditor (past-President) (as a non-voting members) shall act as an Executive Board to guide and, where desirable, provide leadership for the Secretary-general in pursuing the business of the African AVA between ordinary meetings of the Council.

 

2.

Between the ordinary meetings of the Council, the Executive Board shall consider business matters raised by or brought to the notice of the Secretary-general.

 

3.

On the 1st of March and on the 1st of September of each year, each Member Association shall provide the Secretary-general with a list of the current office bearers of the Association and list of the regional meetings proposed within the next 12 months.

 

4.

The Executive Board shall be summoned to a meeting by the Secretary-general, and the agenda should be distributed not later than 6 weeks before the scheduled meeting.

 

5.

Any member of the Executive Board with the right to vote may request through the Secretary-general an extraordinary meeting or a postal vote to consider any issue of substance. The extraordinary meeting should be approved by a majority of the members of the Executive Board.

 

6.

The President of African AVA shall preside at the meetings of the Executive Board and, in case of a tie, shall have a double vote.

 

III. SECRETARY-GENERAL

 

1)

The duties of the Secretary-general shall be to execute the decisions of the Council and of the Executive Board, to act on behalf of the President, and to fulfill relevant tasks.

 

2)

The Secretary-general shall:

 

(a)

Arrange, upon Members request, contacts between Members concerning scientific or any other matters contributing to the realization of the objects of Afrian AVA.

 

(b)

Prepare each report for Council and Executive Board meetings.

 

(c)

Remind members of the proposed Council meeting 6 months before the date of that meeting and ask them for items they wish to place on the Agenda. Circulate any proposed amendments to the Statute 3 months before the Council meeting and circulate the proposed Agenda and annotations on the Agenda items 6 weeks prior to the meeting.

 

(d)

Prepare minutes of Council and Executive Board meetings; prepare circulars and news items for Member Associations or Societies.

IV. TREASURER

 

 

The Treasurer shall receive the additional fees from Members, keep the Associationís accounts, arrange for audit of the accounts annually, and keep bank account in the name of the Association in which its funds are to be placed.

 

V. SELECTION OF AN AFRICAN CONGRESS VENUE

 

 

The Council, on the advice of the Executive Board, is responsible for selection of the location of Congresses.

 

EXECUTIVE BOARD MEMBERS of the AFRICAN AVA

 

President:

 

Prof. Dr. Ashraf Sobhy Mohamad Saber (Menofiya University, Sadat City, Egypt)

 

Auditors:

 

Secretary-general:

 

Prof. Dr. Ali Abdel-Kader Mansour (Kafr El-Shiekh University,Egypt)

Treasurer:

 

Prof, Dr. Thanna Al-Nahla (Sues Canal University , Ismaelia , Egypt)

Council and executive board members: